Data Collection

ersonal data provided to Rugby School Japan (RSJ) are used by the school to perform its administrative and educational functions.

RSJ collects personal data through the OpenApply application system, Google Forms, surveys and other channels. RSJ complies with all relevant data protection legislation in Japan.

The data we collect include, but are not limited to:

• Name
• Date of birth
• Gender
• Nationality and ID, such as passport
• Contact details, such as address, phone number and email address
• Academic history, assessments and reports
• Attendance of lessons
• Medical records and reports
• Family circumstances
• Fee payment methods

In addition to the above, data that may identify a particular individual when collated with other information are also regarded as personal data.

Use of Data

Local Life Japan uses your data for purposes including, but not limited to, the following.

• Enrolment-related purposes, such as admissions assessment, registration, planning of curricula, communication with parents and pupils, provision of references, pastoral care, extracurricular activities and provision of healthcare services
• Statistical metrics calculations relevant to school performance
• Operations-related purposes including, where appropriate, marketing, document management, assessment and reporting
• Regulatory compliance-related purposes including, where necessary, provision of data to educational authorities
• All other matters relating to the mission, function or operation of Local Life Japan, as may be considered necessary and appropriate

Disclosure

Local Life Japan may share personal data with the following entities.

Entities to whom Local Life Japan is compelled or required to provide data by law or in response to a request by a government agency, or where the public interest or Local Life Japan interests so require
Third-party service providers providing services to Local Life Japan whether in Japan or overseas
Entities considered by Local Life Japan to be necessary or appropriate for supporting the enrolment, education, safeguarding and wellbeing of pupils as well as for school operations
Another school where a child may enrol, or previous school where a child enrolled

And when

We determine it is necessary to protect the life, body or property of our school, community or third parties
We have the prior consent of the individuals concerned
In the above cases where we entrust a third party to handle your personal data, we always conclude a confidentiality agreement with the outsourcee, confirm the safety of the information management system of the outsourcee, and perform necessary and appropriate supervision to enforce the agreement.

Access and Correction

You are able to request a copy of the administrative data held by RSJ about you, and to rectify outdated or erroneous data. We will respond to your request upon verification of identity.